Satisfactory Academic Progress (SAP) Policy

To be eligible for federal financial aid, graduate students are required by the U.S. Department of Education (34 CFR 668.34) to maintain Satisfactory Academic Progress toward their degree objectives. Claremont Lincoln University has established this SAP policy to ensure student success and accountability and to promote timely advancement toward degree objectives. These standards are separate and distinct from the University’s Academic Degree Requirements and Policies as stated in the Catalogue.

Definition of Satisfactory Academic Progress (SAP)

At Claremont Lincoln University, to be eligible for financial aid as identified above, you must maintain Satisfactory Academic Progress as defined by all of the following three criteria:
  • Meeting a minimum cumulative grade point average requirement
  • Earning a minimum number of units for credit per term
  • Completing the degree objective within a maximum number of terms enrolled and a maximum number of units attempted
The Financial Aid Office at Claremont Lincoln University monitors academic progress annually at the end of the April term. Students who do not meet one or more of the above criteria will be considered to be SAP ineligible for financial aid without an approved, written SAP Appeal.

Grade Point Average Requirement (Qualitative Standard)

Students must maintain a minimum cumulative grade point average of 3.0. Grades of I, W & UW are not considered units successfully completed.

Pace of Progression/Maximum time Frame Requirement (Quantitative Standard)

Students must complete a minimum number of units each term to ensure completion of the degree within the maximum time frame. Pace of Progression is calculated by dividing the cumulative number of credits the student has successfully completed by the cumulative number of credits the student has attempted.

Pace of Progression = Cumulative units Completed / Cumulative units Attempted

  1. Unit Completion Rate/Pace Requirement – Students are required to successfully complete (receive credit for or earn units in) a minimum of 67% of all attempted credits.
  2. Maximum Time Frame Requirement – Students are limited to taking no more than 150% of the units, of the published length of their program.

Withdrawal/Leave of Absence

Students who withdraw from all coursework or take a leave of absence and later enroll in a subsequent term retain the SAP status held during their last term of enrollment.

Transfer Credits

Because the Master of Arts degree requires only 30 units of graduate credit and offers a unique set of courses, credits earned for other courses taken at Claremont Lincoln University or other institutions do not transfer into the program.

Repeating Courses to Achieve a Passing Grade

Students receiving Federal financial aid, who are deemed eligible to repeat a course in accordance with the Claremont Lincoln University Repeat Coursework policy, must follow the Repeat Coursework rules as defined by Federal regulations to be considered as meeting enrollment requirements for financial aid eligibility and satisfactory academic progress:
  • A student may repeat a previously passed course once.
  • A student may repeat a failed course until the student passes the course
  • A student who passes a course but does not meet the grade requirement established by CLU may only repeat the course one time
  • A student who earns a passing grade in a course and chooses to retake the course a second time earning a grade of “f” or “w” may not take the course a third time and that course be considered as enrollment of federal financial aid programs

Failure to Maintain Satisfactory Academic Progress

Financial Aid Probation

If a student fails to meet satisfactory academic progress, they will no longer be eligible to receive financial aid.  The student may submit a Satisfactory Academic Progress appeal to the Financial Aid Office. This appeal must detail why the student was unable to meet minimum satisfactory academic progress requirements and the steps being taken to meet the minimum requirements and regain eligibility.  If the appeal is approved the student is placed on Financial Aid Probation for one term.  Students who cannot meet the minimum requirements within one term must meet with their Program Director to prepare an academic contract which outlines the terms and period that will allow the student to meet the minimum requirements. 

Financial Aid Termination

Any student still failing to meet either the qualitative or quantitative standards for maintaining satisfactory academic progress after completing their Financial Aid Probation term will be disqualified from receiving further financial aid.  In addition, students are granted only one warning period while enrolled.  Once a student has used his/her FA Warning Period and subsequently re-establishes eligibility, will automatically be disqualified if student ever falls below the required minimums again.

Regaining Eligibility after Payment Period of Ineligibility

A student who is not making SAP regains eligibility only when the student is in compliance with the University’s SAP requirements. Therefore, if a student loses eligibility for federal financial aid as a result of not meeting SAP requirements, the student must pay for the ineligible payment period using non-federal financial aid funds. If, after the ineligible payment period, the student meets all SAP criteria, the student’s financial aid eligibility will be re-established from that point forward. Students may re-establish eligibility only one time.