Privacy of Student Records – Family Educational Rights & Privacy Act (FERPA)
As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution.
Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research.
ederal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
Notification of Rights Under FERPA For Postsecondary Institutions
The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
- The right to inspect and review the student’s education records within 45 days after the day Claremont Lincoln University receives a request for access. A student should submit to the Director of Student Services, Program Director, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the university discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.The school discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Claremont Lincoln University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of directors; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the University who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.Upon request, the school also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
Directory Information is defined by the Family Education Rights and Privacy Act of 1974 (FERPA) as information contained in a student’s education record “that would not generally be considered harmful or an invasion of privacy” if disclosed. Each institution has the right to define, within the limits of FERPA regulations, the data that it considers to be Directory Information.
Directory Information may be disclosed from a student’s education record without prior consent per FERPA regulations. Therefore, at its discretion, Claremont Lincoln University may provide Directory Information in accordance with the provisions of FERPA regulations.
Directory Information at CLU consists of:
- Student Name
- University Email
- Student Photo
Through publication of directory information, the University will make public without student consent only the information listed above. A student who prefers that some or all of such Directory Information not be made public must notify the Office of Student Services in writing.
Directory Information Confidentiality Request
See the list below of the disclosures that postsecondary institutions may make without consent.
FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student –
- To other school officials, including teachers, within the University whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the university’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
- To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
Facilities and Services for Students with Disabilities
In compliance with Section 504 of the Rehabilitation Act of 1973 and the implementing regulations 34 CFR part 104 (barring discrimination on the basis of disability), and the Americans with Disabilities Act (ADA) of 1990 and the implementing regulations in 29 CFR part 1630 (1992), Claremont Lincoln University is committed to providing students with disabilities full access to its programs, events and facilities.
The Office of Student Services oversees the coordination of services for students with disabilities. To benefit from the protection of ADA and Section 504 of the Rehabilitation Act, students must self-disclose a disability to the Office of Student Services and request an accommodation. The University requires the student to provide the Office of Student Services medical documentation that verifies the existence of the disability, the student’s current condition and need for an accommodation. Subsequently, a member of the Office of Student services confers directly with the student requesting access for thorough accommodation. A student’s disability has no bearing whatsoever on a student’s acceptance or non-acceptance to any of Claremont Lincoln’s degree programs.
Potential or current students with a disability seeking an accommodation may contact the Office of Student Services, which will provide answers to common questions about disability services or the accommodations process and is responsive to all situations. Claremont Lincoln University has an obligation to maintain confidentiality regarding a student’s disability. Any information collected is solely for the student’s benefit. It is maintained separately from the student’s university record and housed within secure files with access limited to the Office of Student Services. An accommodated student will be informed as to what information is being provided to the faculty or staff regarding the request. Except where permitted by applicable law, disability information will not be shared with non-Claremont Lincoln University employees without the student’s express written permission.
Cost of Attendance
The 2019/2020 Cost of Attendance is used to calculate financial aid eligibility. Claremont Lincoln University utilizes annual cost of attendance figures provided by the College Board in conjunction with its own tuition costs. The COA for CLU students utilizes an average cost of tuition, books & supplies, transportation and living expenses.
|2019/2020 Cost of Attendance (4 Terms/8 Months)|
|Books & Supplies||$489|
|Personal & Misc.||$4,080|
Refund Policy and Requirements for Withdrawal and Return of Federal Financial Aid
Degree-seeking students who fail to complete the period of enrollment for a course may receive a refund. Students may receive a full refund, partial refund, or no refund of tuition depending on the date the student drops or withdraws or their last day of interaction in the course.
100% refund of tuition for students who drop through the eighth calendar day of the term
Students who submit an official written request to withdraw from a course through the end of the withdrawal period noted on the academic calendar will be issued a refund based on their last date of interaction (LDI) in the course. Tuition charged will be equal to the percentage of the course attended and the remainder will be refunded.
Student’s LDI is day 22 of a 56 day term =
22/56 days completed = 40% of term completed
Tuition due is 40% with remaining 60% refunded
Withdrawal requests will not be accepted after the end of the withdrawal deadline for the term regardless of the last date of interaction. After the withdrawal deadline students may no longer withdraw and will be charged full tuition for their course(s).
Return of Title IV Funds
Return to Title IV Funds is a federally mandated policy that applies only to students who received federal financial aid and who fully withdraw, drop, or are dismissed prior to completing 60% of a term. The policy applies to all students who discontinue enrollment in all classes, on or after the first day of the term. Title IV financial aid funds are awarded under the assumption that a student will attend the institution for the entire period in which federal assistance is provided. When a student ceases academic attendance prior to the end of that period, the student may no longer be eligible for the full amount of federal funds that the student was originally scheduled to receive. Return to Title IV (R2T4) will be used to determine how much aid, if any, must be returned to Title IV programs. For Claremont Lincoln University, this would include any Federal Direct Unsubsidized loan funding. Claremont Lincoln University will return any Title IV funds no later than 45 days from the date of determination.
Claremont Lincoln University will return Title IV funds in the following order:
- Unsubsidized Direct Loans (other than Direct PLUS loans)
- Subsidized Direct Loans
- Federal Perkins Loans
- Direct PLUS Loans
- Federal Pell Grants for which a return of Title IV funds is required
- FSEOG for which a return of Title IV funds is required
- TEACH Grants for which a return of Title IV funds is required
- Iraq & Afghanistan Service Grant for which a return of Title IV funds is required
The portion of financial aid to be returned is determined by the percentage of financial aid not earned by the student. The percentage of unearned aid is calculated using the following formula:
% earned = # of days completed up to the withdrawal date ÷ total # of calendar days in term.
Based on these federal guidelines, any student who receives federal financial aid and does not complete at least 60% of the term would be responsible for repaying a portion of the aid they received. A student who remained enrolled beyond the 60% point is considered to have earned 100% of their financial aid.
The Return to Title IV Funds policy is separate from the university’s refund policy. A student who withdraws from the university prior to the 60% completion point may be required to return unearned federal aid and still owe the university for tuition and fees.
The Higher Education Opportunity Act (HEOA) requires institutions that receive federal funding to provide textbook information to the maximum extent practicable to all students. The chart below provides the average cost of textbooks for programs. These averages were calculated based upon the number of courses that are required for program completion and the textbooks associated with each course. Please note that these averages are based upon current and projected textbook costs and may vary based upon pricing changes by the publisher.
|Program Name||Average Textbook Cost|
|M.A. in Organizational Leadership||$588.00|
|M.A. in Interfaith Action||$640.00|
|M.A. in Social Impact||$614.00|
Students may search for individual textbooks from within the Claremont Lincoln University Student Portal
Claremont Lincoln University offers the degree programs indicated below. For details, please refer to degree program requirements contained in the current Claremont Lincoln University Student Catalog. All academic programs are offered in an online modality with occasional in person events. Students are not required to attend in person events, but are encouraged to do so as these enhance the overall learning experience.
Master of Arts in Healthcare Administration The MHA is designed for current and future leaders in healthcare with the desire to strengthen their skills to lead in team-based, diverse, and innovative settings.
Master of Arts in Human Resources Management The MHR is designed for HR professionals who lead people in a professional setting and will expose students to all aspects of people management.
Master of Arts in Organizational Leadership Claremont Lincoln University offers an online MA in Organizational Leadership for those who lead diverse organizations toward positive social change. Students in this degree program choose from concentrations in Civic Engagement, Ethics, Healthcare, Higher Education, Human Resources, Professional Studies, or Technology Management. Leaders in these fields face the challenge to navigate diversity, think critically, manage complexity and meet strategic goals within a high ethical context.
- The Concentration in Civic Engagement is designed to develop leaders in the public and political arena who want to transform communities, neighborhoods, and regions by facilitating collective, innovative decision making and inclusive initiatives.The Concentration in Ethics teaches working professionals how to guide organizations toward purposeful and responsible decisions in a diverse, globalized world.
- The Concentration in Healthcare is designed for leaders who want to foster success in the team-based, complex, fast changing and diverse settings within healthcare.
- The Concentration in Higher Education is designed for students looking to elevate their careers in college and university institutions.
- The Concentration in Human Resources is designed to enhance the management leadership skills of those with human resource responsibilities in the organization.
- The Concentration in Higher Education is designed for students looking to elevate their careers in college and university institutions.
- The Concentration in Professional Studies is designed to allow students to apply critical thinking, strategic planning, and professional skills across broad contexts.
- The Concentration in Technology Management is designed to enhance student expertise in leading technical teams, integrating and managing technological advancements, balancing technology, culture, ethics, and innovation for strategic planning, policy development, and directing digital transformation efforts.
Master of Arts in Peace and Social Justice The M.A. in Peace and Social Justice is intended for leaders in faith-based organizations, religious communities, and other public arenas in which religious multiplicity can be simultaneously e a source of conflict and a rich resource for positive change. The degree will equip such leaders for deeper understanding and more effective engagement for individual transformation, effective organizational leadership and positive social change.
- The Concentration in Interfaith Action aligns with the mission of Claremont Lincoln University to educate leaders capable of reaching across differences to create a more just and sustainable world
Master of Arts in Social Impact The M.A. in Social Impact teaches the capacities needed for mindful leaders – particularly, though not exclusively in the social and civic sectors – to envision, implement, and adapt efforts that generate positive and sustainable impact within and/or beyond their organizations and communities.
Claremont Lincoln University offers all degree programs in a state of the art online learning management system. The Administrative Campus of Claremont Lincoln University is located in Claremont, California. To contact our administrative offices:
Claremont Lincoln University
250 West First Street, Suite 330
Claremont, CA. 91711
- M.A. in Organizational Leadership – Civic Engagement
- M.A. in Organizational Leadership – Ethics
- M.A. in Organizational Leadership – Healthcare
- M.A. in Organizational Leadership – Human Resources
- M.A. in Interfaith Action
- M.A. in Social Impact
- The Claremont Core
Transfer of Credit Policies
Students may submit official graduate level transcripts for consideration of potential transfer credits with these conditions:
- Graduate credits must be granted from a regionally accredited institution.
- The final grade posted for each potential transfer course is a B grade (or higher).
- The course work does not duplicate, overlap, or regress previous work which fulfilled an awarded degree.
- A maximum of 9 units may be transferred in from outside institutions.*
- Credits awarded more than ten years before application for admission will not be accepted.
- Previous GPA does not transfer.
- The “Transfer Credit Practices” report published by the American Association of Collegiate Registrars and Admissions Officers (AACRAO) will be the reference used for the evaluation of such credits.
- In alignment with American Council on Education (ACE) transfer credit guidelines, CLU supports the application of transfer and military credit for military and veteran students.
- Credit from non-regionally accredited institutions may be considered for credit by petitioning for recognition of that credit.
- Additional exceptions of transfer credit may be considered with the approval of the Vice President of Academic Affairs.
Students who have earned a master’s degree at CLU and wish to pursue a second degree may be considered for transfer credit and waivers for courses required in both programs. Students must complete the Capstone Action Project for each program of study they pursue so the CAP is not eligible for transfer credit between programs.
* For transfer policy regarding the M.A. in Organizational Leadership Professional Studies concentration, see the program page.
Accreditation, Approval, and Licensure of Institution and Programs
Claremont Lincoln University is accredited by the WASC Senior College and University Commission (WSCUC) and has entered into a complaint agreement for private non-profit institutions with the California Bureau of Post-Secondary Education (BPPE). Learn more »
Copyright Infringement – Policies & Sanctions
It is the policy of Claremont Lincoln University to uphold and comply with the U.S. Copyright Act. Copyright is a special protection, granted by law, for original works of authorship that exist in a fixed, tangible form, whether published or unpublished, including books, textbooks, journals, articles, songs, videos, games, software, and other creative content. The Copyright Act gives copyright owners specific exclusive rights (namely the rights to make copies, distribute the work, display or perform the work publicly and to create derivative works). Unauthorized copying or unauthorized distribution of copyrighted material is a violation of the U.S. Copyright Act. Claremont requires all faculty, students and staff to honor copyright and not copy or share protected materials in any way that would violate the law. Consistent with this law, Claremont policy prohibits the unauthorized copying or unauthorized distribution of copyrighted works, and prohibits the unauthorized distribution of copyrighted works through peer-to-peer file sharing. This unauthorized use may also violate civil or criminal law. The University’s Acceptable Use Policy (AUP) extends this policy to Claremont’s computing resources and states that all users of the University’s network must not use the University’s network to engage in any illegal downloading, emailing, or peer-to-peer file sharing of copyrighted works. Claremont is required by law to take steps to prevent illegal copying or distribution, and to respond appropriately to all complaints regarding copyright infringement.
The Copyright Policy may be reviewed in its entirety by visiting the Claremont Lincoln University catalog
Technology Acceptable Use Policy
In support of its mission to instill students with ethical integrity, religious intelligence and intercultural understanding, Claremont Lincoln University provides access to its technological resources to its employees, students and other authorized users.
Constitution Day was established by Congress in an effort to increase knowledge about the United States Constitution. The amendment, proposed by Senator Robert C. Byrd, was passed in December 2004 and requires all educational institutions participating in the Title IV programs to commemorate Constitution Day by offering education and programs each year on September 17th. This day honors the signing of the United States Constitution by the delegates of the Constitutional Convention on September 17, 1787 and serves as a reminder to participate in the political process by exercising our right to vote.
Claremont Lincoln University will honor Constitution Day annually on September 17th, by providing our students, faculty and staff with resources and programing on the U.S. Constitution.
For information on Claremont Lincoln University’s IT Security policy may be obtained by contacting:
Vice President of Academic Affairs