What Does a Grant Writer Do?

Skilled grant writers usually work behind the scenes of successful nonprofit programs, groundbreaking research projects, and community initiatives. These professionals are experts at securing funding by researching opportunities, crafting persuasive proposals, and ensuring that organizations have the resources they need to thrive.

This type of professional writer is in high demand in industries such as education and healthcare, as well as in the nonprofit sector, where competition for funding is fierce. As organizations seek financial support to expand their impact, the need for talented grant writers continues to grow.

Whether working in-house or as independent consultants, these professionals play a vital role in turning ideas into funded realities. Explore how the right education and training can help you start a career in the field.

Core Responsibilities of a Grant Writer

Grant writers are responsible for securing the funding that enables organizations to fulfill their missions. Their work involves extensive research, strategic communication, and project management to ensure that proposals align with funders’ priorities and requirements.

Successful grant writers must be detail-oriented, persuasive, and highly organized to manage multiple applications and deadlines effectively.

Consider these key responsibilities of the role:

• Researching Funding Opportunities: Identifying grants from government agencies, foundations, and private donors that address an organization’s needs
• Writing Persuasive Proposals: Crafting compelling narratives that clearly articulate the organization’s mission, goals, and impact to increase the likelihood of obtaining funding
• Collaborating With Stakeholders: Working closely with program directors, financial officers, and leadership teams to gather information, develop budgets, and refine proposals
• Managing Deadlines and Submissions: Ensuring that applications meet funders’ requirements, are submitted on time, and adhere to guidelines
• Tracking Applications and Reporting: Monitoring the status of grant proposals, maintaining relationships with funders, and preparing reports on awarded grants to demonstrate the proper use of funds

Grant writing is both creative and strategic, requiring strong communication skills, attention to detail, and the ability to translate an organization’s mission into a compelling proposal for funding.

Day-to-Day Duties and Work Environment

The typical day of a grant writer involves researching funding opportunities, drafting proposals, and reviewing grant requirements to ensure compliance.

They write interesting narratives, gather data, and refine applications to ensure that funding priorities are achieved. While much of their work is independent, grant writers also collaborate with program directors, finance teams, and leadership to develop strong proposals.

Grant writers can work in various environments, including nonprofit organizations, educational institutions, and healthcare facilities, or as freelancers. Technology plays a key role in the job, with professionals using grant databases, customer relationship management (CRM) software, and proposal templates to streamline the application and tracking process.

Industries and Organizations That Hire Grant Writers

A diverse range of industries and organizations depend on grant writers. Key industries that hire grant writers include the following:

• Nonprofit Sector: Organizations focused on social services, arts and culture, and advocacy depend on grants to fund community programs, outreach efforts, and operational costs.
• Education: Universities, K-12 schools, and research institutions require grant funding for scholarships, academic programs, and scientific research.
• Healthcare: Hospitals, community health programs, and medical research organizations seek grants to support patient care initiatives, public health projects, and medical advancements.
• Government Agencies: Municipal, state, and federal agencies employ grant writers to secure funding for public programs, infrastructure projects, and community development.
• Freelance and Consulting Work: Many experienced grant writers work on their own, offering their expertise to multiple clients, including nonprofits, start-ups, and private organizations.

Education and Experience Requirements

A grant writer is likely to have a bachelor’s degree in English, communication, business, or a related field, as strong writing and research skills are essential.

While an undergraduate degree provides a solid foundation, professional certifications, such as the Grant Professional Certified (GPC) credential, or an advanced degree, such as a master’s degree in public administration, can enhance credibility and job prospects.

Entry-level grant writers often begin by assisting with research and smaller proposals, while experienced professionals take on more complex applications and high-value grants. As grant writers gain expertise and establish a track record of securing funding, they can advance to senior roles or transition into freelance consulting.

Salary and Job Growth Outlook

The median annual salary for grant writers is approximately $54,200 as of January 2025, according to Payscale.

Salaries for grant writers can vary based on factors such as experience, location, and industry. For example, those with a proven track record in obtaining high-value grants may command higher salaries. Additionally, specialized knowledge in fields such as healthcare or education can enhance their earning potential.

According to the U.S. Bureau of Labor Statistics (BLS), positions for fundraisers, including grant writers, are projected to grow by 6% between 2023 and 2033, which is slightly higher than the average growth rate for all occupations.

Ultimately, increasing competition for limited funding sources underscores the demand for skilled grant writers across various sectors.

How to Get Started as a Grant Writer

Building a career in grant writing requires a combination of education, practical experience, and professional networking. While many grant writers start with a background in writing, communications, or nonprofit management, specialized training can help develop the skills needed to succeed in the field.

Here are some key steps to get started:

• Gain relevant education and training. Pursue a bachelor’s degree as an educational foundation, and then consider advanced graduate-level learning. Additionally, specialized grant writing courses or certification programs, such as those offered by the Grant Professionals Certification Institute (GPCI), can provide valuable knowledge.
• Seek hands-on experience. Internships, volunteer opportunities, or entry-level roles can provide practical experience.
• Attend workshops and training programs. Organizations such as the Grant Professionals Association (GPA) and the American Grant Writers’ Association (AGWA) offer training sessions that cover best practices in grant writing.
• Network with industry professionals. Joining professional organizations, such as GPA, or attending networking events can help build connections and lead to job opportunities.
• Build a portfolio. Documenting successful grant applications and proposals can help showcase skills to potential employers or clients.

Pursue a Rewarding Career as a Grant Writer

Grant writing is a dynamic and impactful career that offers professionals the opportunity to support a wide variety of organizations. From research and proposal writing to managing deadlines and building relationships with funders, grant writers play a critical role in helping organizations obtain the funding they need to fulfill their missions. This career offers flexibility and provides a creative outlet for those who enjoy storytelling and strategic thinking.

Claremont Lincoln University’s online Master in Public Administration (MPA) prepares graduates for writing roles in sectors that include government and nonprofits. Furthermore, you’ll engage in coursework related to policy development and analysis, strategic communication, civic engagement, and program management — all key skills needed to succeed as a grant writer. Take the first step to a new career with CLU’s online MPA.